Executive Assistant- C-Suite
Romania

As we continue to grow, develop new technologies, and step closer to our goal of exciting the world, our leadership team is in need of high-level support. We're looking for a proactive Executive Assistant to work closely with a member of our C-Suite, streamlining their day-to-day operations and optimizing their time for more strategic initiatives. This is an exciting opportunity to be at the heart of a dynamic and fast-paced company, enabling leadership to focus on driving growth and innovation.


 

We’re looking for someone who:

• Demonstrates exceptional organizational skills and attention to detail.
• Is a proactive problem-solver, anticipating the needs before they arise.
• Possesses excellent communication skills, both written and verbal.
• Thrives in a fast-paced environment and can manage multiple priorities effectively.
• Maintains a high level of discretion and confidentiality.
• Is adaptable and can quickly adjust to changing circumstances and priorities.
• Has a collaborative mindset, fostering strong relationships across teams.

 

What you'll be doing: 

• Manage the complex scheduling needs, coordinating, prioritizing meetings across multiple departments and teams.
• Organize all travel arrangements, including flights, accommodations, and ground transportation, ensuring efficiency and cost-effectiveness.
• Plan and execute team events, offsite meetings, and quarterly sessions, handling logistics from start to finish.
• Assist with day-to-day administrative support such as processing expense reports, managing invoices, and approvals.
• Act as a point of contact for ongoing projects, ensuring teams are aligned.
• Serve as the "glue" between the hiring manager, coordinating communication and task tracking across teams to keep projects moving forward.

 

Bonus points if you:

• • Have experience working in a dynamic, high-growth tech or product environment.
  • Are proficient in productivity tools such as Microsoft Office and Notion.
  • Demonstrate the ability to think strategically and anticipate the needs of leadership.