Office Manager
Spain

We are seeking a highly organized and proactive office manager to manage the day-to-day operations of the workspace in Madrid. This role requires a dynamic individual with exceptional communication skills in both English and Spanish, strong attention to detail, and a proactive approach to problem-solving.
 
What you will be doing :

• Oversee the smooth running of the Madrid office, ensuring a clean, organized, and efficient work environment.
• Manage relationships with vendors, suppliers, and service providers in Madrid, negotiating contracts and ensuring quality service delivery.
• Order and maintain office supplies, ensuring adequate stock levels. Act as workplace site operations lead and run workplace programs to ensure a seamless day-to-day experience (e.g. food, snacks, mail & packages, etc.).
• Collaborate with other teams to implement initiatives, processes, tools, policies and playbooks related to workplace operations and programs.
• Proactively build relationships with leadership and employees, working  with manager to use data to understand the habits/needs of Madrid employees.
• Serve as the primary point of contact for Madrid building management.
• Support in the budget tracking for the Madrid office.
• Work with the HR team to coordinate internal events including office parties, company all hands, and industry meetups.
• Ensure compliance with health and safety regulations.

We're looking for someone who:

• Has proven experience as an Office Manager or similar role.
• Has excellent communication and interpersonal skills.
• Has the ability to strategize and solve problems effectively.
• Has the experience working in offices and workplace experience for a hybrid workforce, delivering creative solutions to engage a distributed workforce.
• Is data-driven with a mindset of continual improvement.
• Demonstrates success in building strong relationships cross-functionally.
• Is a strong communicator, keeping teams and stakeholders informed and up to date.
• Has passion for best-in-class workplace experience and customer service.
• Is fluent in both English and Spanish. Excellent written and verbal communication skills with the ability to interact effectively with individuals at all levels.
• Has exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Is proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Possess a professional demeanor, a positive attitude, and the ability to work effectively both independently and as part of a team.